...updated May 2018
The St Albans Woodland Burial Trust, as a non-profit organisation, has always believed in protecting all the personal data it collects in the course of fulfilling its Contractual and Legal obligations.
This policy document sets out clearly and simply how we use and protect any personal information. If you have any questions about it at all, please contact us at email@example.com.
The St Albans Woodland Burial Trust collects different types of information for the following reasons:
- To enable us to deliver the services you request
- To answer any questions you may have and deliver information that you have requested
- Internal record keeping
- To fulfil any legal obligations under current Law
- To allow us to contact you about any plots you are associated with should we deem it necessary to do so
The St Albans Woodland Burial Trust
Ensuring the protection of your privacy and personal information is important to us.
The Trust will respect your privacy. You should only receive emails only from us.
Whenever we request information we will make it clear what we are collecting it for and how we are going to use it.
We will collect and use your personal information only if we have your permission or we have sensible business reasons for doing so.
We will limit the amount of information we collect from you to that necessary to fulfil our contractual obligations and deliver the services you have requested.
We will use personal information only for the purposes for which it was originally collected and we will make sure we securely delete any unnecessary data obtained.
The St Albans Woodland Burial Trust publicly operates several social media accounts. Please remember that if you post any comments or links on any of these related sites that they can be read and accessed by others.
If we, our service providers, or commercial partners need to transfer any information out of the European Economic Area it will only be done with the relevant legal instruments or permissions being in place.
What information do we collect about you and how do we use it?
- We collect information on you:
- If you ask us to deliver a service
- When you contact us for information
- On signing up for a newsletter
- Via the website through cookies
- If you choose to reveal information in postings
- When you complete your details on any of our forms or research questionnaires
Why we collect data
We have to tell you the reason for collecting your information – and this is called the legal basis for processing. Where you provide information in the course of a booking we process your data under Contract, i.e. your data is necessary to fulfil the service you are paying for.
Additional contact, i.e. telling you about relevant events that you may wish to participate in, is managed under legitimate interest
Sending you additional information such as our regular newsletter is managed under consent (The Trust only collects and retains electronic data in respect of email addresses from those people signing up for our Newsletter. No other identifiable information is retained and you can always unsubscribe at anytime).
Under the terms of current data protection legislation, we will always make it as easy as possible for you to opt out of unwanted processing, providing it does not restrict our ability to provide you with the service you have requested.
From time to time we may use some elements of the data you supply to target the messages we send you. For example, we may use appropriate anniversary dates to send you details of specific events, Open Days or similar
None of this information is collated by automated means and the rights and freedoms of the data subject are safeguarded by suitable measures.
How long do you hold on to my data?
Because we collect data in order to fulfil our contractual, legal and service obligations ad infinitum, we do not have a singular defined retention period.
When you ask us to deliver a service
During our initial contact we will require your name, and address, contact telephone numbers and a valid email address. Depending on the service you are seeking, additional questions will be necessary.
Data that we collect will be processed for the purpose of fulfilling a service that you request on the basis of contract. We will also, on the basis of legitimate interest, contact you at appropriate times to offer updates on the Woodland via our Newsletter and details of any events such as our Open Days. If you prefer to opt out of the latter two, just send an email to firstname.lastname@example.org or telephone (01234) 342613.
Other uses of your data
As a non-profit organisation we have no interest in selling or sharing your data at any time, with the exception of data which we have to provide to statutory bodies under our legal obligations.
Use of children’s data
We do not knowingly collect or store any personal information about children under the age of 16 except within the context of the provision of our services.
Updating your Personal information
Current data privacy legislation gives you have the right to rectify, erase or restrict the processing of your data without undue delay. You may also request access to the data we hold on you. Please note, that in the context of the services we provide, some data cannot be erased or rectified due to current legal obligations.
To do this or to update your personal information at any time please contact us by email at email@example.com or telephone (01234) 342613.
Who we share data
We do not and will not, sell or share your information at any time to anyone else for marketing purposes. If we need to for any reason, we will let you know in advance, unless legally instructed otherwise.
Other organisations that access your information in the course of providing services on our behalf will be governed by strict contractual restrictions to ensure they adhere to current EEA data protection laws.
Please be aware that at times we may have to use service providers based outside the EEA or countries deemed adequate by the EDPB eg repatriating a body. in instances such as this, the data protection laws in those countries will apply to that provider and are likely outside our control.
Briefly, cookies are little packets of data that sit on a website, in some cases to make it work, and in some cases to add additional services such as the anonymous monitoring of usage trends (via Google Analytics) - no personal information is collated via our website and you are given the option to opt out when first visiting the site. Further details are given below.
We use Google Analytics on our sites for anonymous reporting of site usage. If you would like to opt-out of Google Analytics monitoring your behaviour on our sites please use this link https://tools.google.com/dlpage/gaoptout
The St Albans Woodland Burial Trust was registered with the Charity Commission, number 1118216, on 5th March 2007.
Our Office address is .
We do not store personal information electronically and as such we do not need to register as a data handler with the ICO.
If you would like to contact The St Albans Woodland Burial Trust, please email firstname.lastname@example.org or write to us direct at St Mark's Church Community Centre, Calder Rise, Brickhill, Bedford, MK41 7UY. Alternatively we can be contacted by telephone on (01234) 342613.
Your right to complain
If you are not satisfied with the way a request is handled, you can always lodge a complaint with the supervising authority: Information Commissioner’s Office, https://ico.org.uk/concerns/ or call them on Telephone: 0303 123 1113
If we make changes to this document we will show you what they are here. If these changes are significant, we may also choose to email relevant individuals with new details. If we are required by law, we will obtain your consent to make these changes.Policy Change Log May 2018 – New company privacy promise created in line with new GDPR requirements.
Cookies - in more detail
Note, by using this website it is deemed that you accept these terms and conditions which we reserve the right to change at any time. Where we may provide links to other websites and services it does not mean that we are responsible for those sites, their content products, services and advice. We have no control over their availability, quality or legality. We obviously cannot endorse nor take any responsibility for sites that may link to us.
What does the new law say?
The new requirement is essentially that cookies can only be placed on machines where the user or subscriber has given their consent.
Cookies are everywhere and can't really be avoided if you wish to enjoy the biggest and best websites out there. With a clear understanding of how they operate and how they help your browsing experience, you can take the necessary security measures to ensure that you browse the Net confidently.
So, what are cookies in computers?
Also known as browser cookies or tracking cookies, cookies are small, often encrypted text files, located in browser directories. They are used by web developers to help users navigate their websites efficiently and perform certain functions. Due to their core role of enhancing/enabling usability or site processes, disabling cookies may prevent users from using certain websites.
Cookies are created when a user's browser loads a particular website. The website sends information to the browser which then creates a text file. Every time the user goes back to the same website, the browser retrieves and sends this file to the website's server. Computer Cookies are created not just by the website the user is browsing but also by other websites that run ads, widgets, or other elements on the page being loaded. These cookies regulate how the ads appear or how the widgets and other elements function on the page.
Standard uses for browser cookies
Website servers set cookies to help authenticate the user if the user logs in to a secure area of the website. Login information is stored in a cookie so the user can enter and leave the website without having to re-enter the same authentication information over and over.
Session Cookies are also used by the server to store information about user page activities so users can easily pick up where they left off on the server's pages. By default, web pages really don't have any 'memory'. Cookies tell the server what pages to show the user so the user doesn't have to remember or start navigating the site all over again. Cookies act as a sort of “bookmark” within the site. Similarly, cookies can store ordering information needed to make shopping carts work instead of forcing the user to remember all the items the user put in the shopping cart.
Persistent or tracking Cookies are also employed to store user preferences. Many websites allow the user to customise how information is presented through site layouts or themes. These changes make the site easier to navigate and/or lets a user leave a part of the user's “personality” at the site.
Cookie security and privacy issues
Cookies are NOT viruses. Cookies use a plain text format. They are not compiled pieces of code so they cannot be executed nor are they self-executing. Accordingly, they cannot make copies of themselves and spread to other networks to execute and replicate again. Since they cannot perform these functions, they fall outside the standard virus definition.
Cookies CAN be used for malicious purposes though. Since they store information about a user's browsing preferences and history, both on a specific site and browsing among several sites, cookies can be used to act as a form of spyware. Many anti-spyware products are well aware of this problem and routinely flag cookies as candidates for deletion after standard virus and/or spyware scans.
Most browsers have built in privacy settings that provide differing levels of cookie acceptance, expiration time, and disposal after a user has visited a particular site. Backing up your computer can give you the peace of mind that your files are safe.
Other cookie-based threats
Since identity protection is highly valued and is every internet users right , it pays to be aware of what threat cookies can pose.
As cookies are transmitted back and forth between a browser and website, if an attacker or unauthorized person gets in between the data transmission, the sensitive cookie information can be intercepted. Although relatively rare, this can happen if the browser is connecting to the server using an unencrypted network like a non-secured Wi-Fi channel. Internet security is only attainable if you regularly use an anti-virus protection programme.
Other cookie-based attacks involve exploiting faulty cookie-setting systems on servers. If a website doesn't require browsers to use encrypted channels only, attackers can use this vulnerability to trick browsers into sending sensitive information over insecure channels. The attackers then siphon off the sensitive data for unauthorized access purposes.
Disclaimers and Limitation of Liability- We take care to ensure that the information contained in this web site is accurate and up-to-date. However, we make no representations or warranties about the accuracy, completeness, reliability or suitability for any purpose of the information published in this site, which may contain inaccuracies and typographical errors.